business, invoicing

4 Tips On The Business Side Of Modeling, Part 1

August 25, 2022

By alexaphelece

Welcome back my busy, thriving, babes! I hope the start of summer finds you pursuing your passions, booking those auditions, and meeting those personal goals! Today I wanted to offer you some advice and direction as a fellow Model and Entrepreneur. Let’s talk INVOICES! Yes, yes I know it’s not the most exciting topic or aspect of being your own Boss but it has to be done and let me tell ya… I wish I would have had some help creating an invoice for modeling and guidance when I was starting out. So let me do that for you now!

Stay tuned for Part 2 where we discuss expenses, taxes and marketing.

Before we dive right in however I want you to ask yourself the following questions:

  • Why is it important to know how to create an invoice?
  • What does your money management system look like?
  • How can it improve?
  • What is your process/ what would you like your process to be for managing your clients?

These are very important questions to ask yourself. As an entrepreneur, self managed model, and business owner I had to not only set these systems up for myself but sit and think about what would be the most beneficial way of keeping track of my various streams of income, clients and expenses. I highly suggest you do the same, even if you have assistance from someone else.
Below are four simple steps to get started on a weekly flow. This will help organize and create a modeling invoice system of your own.

Step 1: The Business of Modeling, Creating a Professional Appearance

  • Sit down and open your email!
  • Your email should be specific for your business.
  • All work conversations and documents should be sent through your email.

If you have or wish to build up to having an assistant they may oversee this but Clients DO NOT need to know who manages the inbox.

Step 2: Use an Accounting Software Service

  • You can use any software or application that you like for this.
  • I personally use Quickbooks and have found it as a great resource for managing my expenses from my business for my taxes.

Step 3: Organizing Invoices

  • Gather/ Organize all your invoices.
  • Begin by separating by client, agent, or agencies.
  • Take pictures of all invoices sent via text and turn them into a printable document.

Note: that when you work through an agency they will provide you with your own invoice book (receipt book) as well as a completed invoice for your records. If you are self-managed, then you must invoice your Client. I do it via email or through a digital medium.

  • Organize and date order all your invoices. Verify the information and send the invoices out.

Step 4: Get Paid!

  • Send out those Invoices Babe!
  • Compose an email attaching your invoice document and hit send girlfriend
  • Make sure to save your completed/reviewed/ and sent invoices to your google drive or whatever filing system you use.
  • Rename these invoices with the Client name or an invoice number (this same process applies to invoices that you make as a self managed model.

There you have it! A quick invoice workflow to help you set up a money management system of your own. Before I send you off to make those money moves I did want to leave you with some fun facts to help those of you entering or working within the Modeling industry.
Errors or Voids happen. Incorrect invoices should be marked and recorded in your records. Email your revised invoices to your Client or agency.
Note: Some Clients prefer to have the invoice within the body of the email you send.
Track Your Pay. Even if you have an agency it is not up to them to track your pay. It is up to you! Track your amount of pay after you have deducted what your agent gets. Check those totals.

Sometimes invoices can be quite complex. Make additional notes within your quickbooks, spreadsheets, or whatever applications you use for your records.

Have a cancellation policy in place. Time is money honey! I require 24hrs. notice otherwise the original agreed hrs. and pay stand.
In conclusion of creating your modeling invoice.

I really hope that today’s introduction into creating invoice for modeling aids you in setting up, organizing, or just finding what works best for you money management wise. Not a lot of people talk about this side of working for yourself unfortunately and it’s about damn time we have these discussions and share this information!

In Part 2 we will discuss expenses, taxes and marketing.

XX Alexa

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